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Pirton Village Design Statement |
MINUTES OF MEETING
Held on Tuesday 7 August 2001 at The Pirton Sports and Social Club
IN
ATTENDANCE:
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Dick Woodward |
Derek Jarrett |
Rod Hamilton-McLeod |
Rachel Harley |
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Bren Timson |
Colin Measures |
Neil Frost |
Chris Newsum |
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Jonty Wild |
Sandy Bierrum |
Geoff Collins |
Ann Fausset |
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Chris Ryan |
Howard Etherington |
Brian Somerville |
Sarah Farr |
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Fran Manning |
Rob Parker |
Suzy Pritchard-Barrett |
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In attendance: |
Alison Bierrum |
Rosie Hamilton-McLeod |
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BUSINESS:
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Action |
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1. |
Apologies for absence
were received from: Ken
Walker, Geoff Collins and Rodney Marshall |
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2. |
The minutes of the
meeting held on Tuesday 19 June 2001 having been circulated were taken as
read, approved by the meeting and signed by Rod Hamilton-McLeod, |
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3. |
Matters arising: It was
noted that nowhere were the signatories to the bank account recorded.
Colin Measures proposed and Rachel Harley seconded that the current
situation whereby any two of the committee members shall sign.
(The committee being: Rod
Hamilton-McLeod, Geoff Collins, Rodney Marshall and Sandy Bierrum).
The proposal was approved unanimously. |
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4. |
Review of programme and
budget: Rod Hamilton-McLeod reported that an email from Andy Bevan
(NHDC) to Geoff Collins showed that the Local Authority approval process
would take far longer than expected, and the programmed date of
distribution of the VDS was now December 2002.
The publication will follow any changes requested by the District
Council and approved by the Group. |
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5. |
The Treasurer presented his statement. Expenditure since the last meeting amounted to approximately £25 for materials used in preparation for the Summer Fair. The Group has received a grant of £400 from the Parish Council. The account with Barclays
has been set up in accordance with the mandate, and is operational. |
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6. |
Summer Fair: The stand had been co-ordinated by Rodney Marshall, and manned by Chris and Sharon Ryan, Steve Faulkner and Ann Fausset. They reported that five more people had joined the Group. They generally felt that it would have been better to have had the stand at a more central location, and that it should have had a large notice advertising its presence. A concern commonly expressed by attendees was that it would be all about old houses, with the new and young neglected. The meeting accorded a
vote of thanks by the meeting to those concerned. |
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7. |
VDS Publication: Alison Bierrum gave a presentation on the mechanics and economics of publishing. She has received draft quotations for publishing the VDS. The Treasurer’s original budget figure for the final publication was £4,000; Alison’s present budget figure is around £3,000, but she warns that the underlying costs are highly volatile and that for the purposes of fundraising, at least £4,000 should be budgetted Rod Hamilton-McLeod reported that the Ashwell VDS had cost about £3,000 to publish 18 months ago, and felt that the £4,000 figure was sensible. Sarah Farr made the pertinent
comment that copyright charges would be additional, and that the Ordinance
Survey would be likely to charge per copy published. |
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8. |
Budget for 2002/2003: Rod Hamilton-McLeod led the discussion on the budget. The priority was to set a target for the funding requirements for grant applications. Geoff Collins has until the end of October (when the Parish Council sets its budget for next year) to get the applications in and receive indications of the amounts likely to be forthcoming. The Parish Council would do all black/white photocopying for the drafts free of charge to the VDS, provided sufficient notice was given. Rod will present a budget to Geoff
within the next dew days. |
RHM |
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9. |
Funding: no action will be taken until the budget had been produced. It was felt that sponsorship was
not appropriate as it could give an impression that the VDS was biased
towards some commercial interest. No
other VDS had received it. |
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10. |
Bren Timson gave a presentation on the Village Character Workshop day on behalf of the sub-committee. She outlined the process, layout of the Village Hall and what was required of the Group. The following members volunteered for the jobs of: Setting up the Hall: Dick Woodward, Rod Hamilton-McLeod. Catering: Rosie Hamilton-McLeod, Irene Thrussell (and others for salads: Fran Manning, Alison Bierrum, Bren Timson, Brian Somerville) Facilitators: Ann Fausset, Derek Jarrett, Neil Frost, Rob Parker (doubtful), Geoff Collins and Rodney Marshall would be co-opted as they were committee members, but absent at the meeting. Photo-shooters (with own 35mm cameras): Chris Ryan, Fran Manning, Howard Etherington, Chris Newsum, Rod Hamilton-McLeod, Sandy Bierrum. Recorder at meeting (15:30
onwards): Rachel Harley. |
DW |
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11. |
Parish Environmental Action Plan:
Rod Hamilton-McLeod felt, and the meeting agreed, that there was
already too much to do and therefore discussion would have to be
postponed. |
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12. |
Provision of eMail addresses: The Secretary reported that those that had them had
provided them. |
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13. |
Any other business: Rod Hamilton-McLeod would provide the copy for an article publicising the VDS and the Workshop Day in the Parish Magazine. The article would be reviewed by the sub-committee (Bren Timson, Jonty Wild and Chris Ryan) and the committee before publication |
RHM |
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The next meeting was arranged for 8.00 p.m. on Tuesday 11 September 2001 at the Pirton Sports and Social Club. |
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The meeting was closed in peace and harmony at 9.53 p.m.
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