| Ser |
Activity |
Date |
£ 01/02 |
£ 02/03 |
Remarks / Description of Costs |
| 1 |
Mailshot to all households - VDS explained, inviting volunteers |
25 Mar 01 |
|
|
|
| 2 |
1st meeting - Ashwell presentation, formation of VDS Group & committee |
22 May 01 |
22 |
|
£20 Ashwell visitor expenses, £2-49 stationary |
| 3 |
2nd meeting - formation of Character Workshop sub-committee |
19 Jun 01 |
20 |
|
£19-70 Secretary's stationary |
| 4 |
Budget preparation FY 02/03, cost publication of VDS |
Jun/Jul 01 |
|
|
|
| 5 |
Pirton Summer Fair - VDS stand, volunteers invited |
14 Jul 01 |
20 |
|
Materials for stand |
| 6 |
3rd meeting - presentation by Character Workshop sub-committee |
7 Aug 01 |
|
|
|
| 7 |
Apply for government grants |
Aug 01 |
|
|
Approx value of grants by end of October for budget |
| 8 |
Mailshot to all households - invitation to Character Workshop |
1 Sep 01 |
|
|
|
| 9 |
Village Character Workshop - village hall |
8 Sep 01 |
158 |
|
£35 hire hall, £53 films, £44 food, £26 materials |
| 10 |
4th meeting - formation of 4 groups for analysis & VDS 1st draft |
20 Sep 01 |
|
|
|
| 11 |
3 groups write 1st draft scripts and select photos for Editorial Group |
Sep/Oct 01 |
33 |
|
Hire of hall by Buildings Group |
| 12 |
Budget for FY 02/03 submitted to Parish Council |
Oct 01 |
|
|
|
| 13 |
5th meeting - 3 group presentations, scripts & photos to Editorial Group |
7 Nov 01 |
16 |
|
£16
aerial photos |
| 14 |
6th meeting - 3 groups presented part of 1st drafts for discussion |
4 Dec 01 |
|
|
|
| 15 |
3 groups complete 1st drafts by Christmas for editorial group |
Dec 01 |
|
|
|
| 16 |
7th meeting - Editorial group presents part of 1st draft for discussion |
16 Jan 02 |
11 |
|
£10-91 Secretary's stationary |
| 17 |
Submit £3,210 grant application to Awards For All before deadline |
20 Feb 02 |
|
|
|
| 18 |
8th meeting - further discussion on 1st draft |
26 Feb 02 |
|
|
|
| 19 |
9th meeting - final discussion & agreement on 1st draft |
12 Mar 02 |
|
|
|
| 20 |
Awards For All decision on £3,210 grant |
20 Mar 02 |
|
|
Grant for £3,110 approved |
| 21 |
1st draft submitted to NHDC for review |
24 Mar 02 |
|
|
|
| 22 |
VDS committee meet at NHDC to discuss 1st draft |
23-Apr-02 |
|
|
preliminary meeting, comments returned to us 15/5/02 |
| 23 |
Welcome to Pirton evening |
24-Apr-02 |
|
|
|
| 24 |
1st draft back from NHDC |
15-May-02 |
|
|
received and distributed to everyone |
| 25 |
meeting S&SC to discuss first draft
amendments |
25-Jun-02 |
|
|
meeting held Sports & Social Club |
| 26 |
1st draft
amendments to be finalised and passed to Editorial Group |
05-Jul-02 |
|
|
|
| 27 |
Editorial Group to edit and merge three groups inputs, target finishing |
19-Jul-02 |
|
|
|
| 28 |
2nd draft to NHDC |
26-Jul-02 |
|
|
|
| 29 |
2nd meeting with NHDC |
26-Aug-02 |
|
|
|
| 30 |
Preparation and publication of VDS 2nd draft in B/W for all households |
26-Oct-02 |
|
200 |
Folded & stapled A3 in B/W professionally copied |
| 31 |
Mailshot VDS 2nd draft to all households |
01-Nov-02 |
|
30 |
Deliver with paper round |
| 32 |
Analysis of response to 2nd draft, publication in colour for NHDC |
07-Nov-02 |
|
150 |
Folded & stapled A3 in colour professionally copied |
| 33 |
Completed 2nd draft to NHDC for copying etc for committee's |
14-Nov-02 |
|
|
|
| 33 |
Approval by NHDC Southern Rural Committee |
19-Dec-02 |
|
|
|
| 34 |
Approval by NHDC Cabinet |
21-Jan-03 |
|
|
|
| 35 |
Approval by NHDC Council |
13-Feb-02 |
|
|
|
| |
Publication of VDS |
30-Mar-03 |
|
2570 |
£2,500 publication, £70 ISBN (British Library ref) |
| |
Mailshot VDS to all households, VDS launch event at
village hall |
31-Mar-03 |
|
160 |
£30 deliver VDS, £50 hire hall, £80 food |
| |
|
|
|
|
|
| |
|
|
120 |
100 |
Unforeseen costs |
| |
|
|
|
|
|
| |
TOTAL EXPENDITURE (Items in bold are actual expenditure) |
400 |
3210 |
|
